City Council
Meeting: June 24, 2008
Agenda Item: 1-D
To: Mayor and City Council
From:
Subject: Award of Contract for Engine Overhaul Services on Transit
Buses
Recommended
Action
Staff recommends that the City
Council award Bid #2942 to Pedco to provide engine
overhaul services on transit coaches. The award shall be for a one-year-period with
three additional one-year renewal options.
Executive
Summary
Engine overhaul services are necessary as
a normal part of wear and tear throughout the useful life of a transit
coach. Pedco
is recommended following a formal bid process. The bid award is for a one-year
period beginning July 1, 2008 with three additional one-year renewal options at
the same price, terms and conditions. Funds in the amount of $450,780 for the
current fiscal year are available in the approved budget for BBB. Contract
renewals will be subject to Council approval of subsequent year’s capital
budget. The total estimated expenditure for the four-year term is $1,803,120.
Discussion
Over the 12-year
life of a transit coach, diesel and Natural Gas (NG) engines experience normal
wear and tear that may require engine replacement, cylinder head and/or
cylinder repair, turbocharger replacement and an assortment of other engine
parts to be rebuilt or replaced. This service allows for such work to be done
professionally, in a timely manner, and on an as-needed basis throughout the
year. The Big Blue Bus does not currently have the infrastructure or
technicians on staff to perform this function.
Contracting of these services ensures that the City’s equipment is
maintained to the highest standards. The flexibility of the vendor’s schedules
ensures the completion of the repairs without delays.
Vendor Selection
The City published Notices Inviting Bids to provide engine overhaul
services on transit coaches in accordance with City specifications. Bid forms were mailed to 17 vendors, and notices
were advertised in accordance with City Charter and Municipal Code
provisions. Two bids were received and publicly opened per Attachment A.
Bids were evaluated based on competitive pricing, turnaround
time for repairs to be made, vendor experience, and references. Based upon
these criteria, Pedco is recommended as the best
bidder.
Financial Impacts
& Budget Actions
The estimated expenditure for Fiscal Year 2008/2009 budget authority in
the amount of $450,780 is available in account C410106.589000, “Bus Component
Replacement Program.” Budget authority for subsequent years will be included in
each annual proposed budget.
Attachment: Pricing
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Approved: |
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Forwarded to
Council: |
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Director of Transit Services |
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P. City Manager |