September 16, 2008
City Council
Meeting: September 9, 2008
Agenda Item: 1-Q
To: Mayor and City Council
From: Carol Swindell, Director of Finance
Subject: Hydraulic Telescopic Articulating
Aerial Devices
Recommended
Action
Staff recommends that City Council award Bid #2951 to Reynolds Buick/Pontiac/GMC Trucks, Inc. to furnish and deliver two new and unused 37-foot insulated hydraulic telescopic articulating aerial devices in the total amount of $262,981.23.
Executive
Summary
The purchase of one articulating aerial device was approved
as an enhancement for the Facilities Management Division in FY 06/07 and the
purchase of another was approved as an enhancement in FY 07/08. Resulting from the formal bid process, Reynolds Buick/Pontiac/GMC
Trucks, Inc. is the best bidder. Funds are available in the Fleet Replacement
Fund.
Discussion
The insulated hydraulic telescopic articulating aerial
devices will be used by the electrical personnel to repair and maintain street
lights and outdoor facility lighting. As
stated in the Information Item that was submitted to City Council on January
15, 2008, two of the goals of the Reduced-Emissions Fuels Policy for Vehicle
Purchases are to reduce emissions and reduce the use of petroleum fuels. The purchase of CNG fueled aerial vehicles
contributes to these goals.
Vendor Selection
In May 2008, the City published
Notices Inviting Bids to furnish and deliver two new and unused 37-foot insulated
hydraulic telescopic articulating aerial devices in accordance with City
specifications. Bid forms were mailed to
eighty-one vendors and notices were advertised in accordance with City Charter
and Municipal Code provisions. Four bids
were received and publicly opened on May 30, 2008 per Attachment A.
Altec Industries, Inc. and M&M Lifts,
Inc. offered vehicles that do not meet City specifications as the length of the
trucks’ chassis exceeds the requirements in the bid specifications, creating maneuverability
concerns. In addition, both of these
vendors indicated that the CNG tank would not be mounted between the front
cabinets of the body as required in the bid specifications; therefore the
vehicles offered by these two companies do not meet the City’s
requirements. M&M Lifts, Inc. also
took exception to providing powder coated and/or gel coated white booms and
arms as required in the bid specifications which would require City staff to
periodically re-paint the booms during the vehicle's service life. Although Reynolds Buick/Pontiac/GMC
Trucks, Inc. and
Bids were evaluated based on
ability to meet specifications, competitive pricing and completeness of bid
response. Based on these criteria, Reynolds
Buick/Pontiac/GMC Trucks, Inc. is recommended as the best bidder.
Financial Impacts &
Budget Actions
Funds for this purchase are available in account C540167.589100,
Fleet Vehicle Replacement Program.
Prepared by:
|
Approved: |
|
Forwarded to Council: |
|
|
|
|
|
Carol
Swindell Director
of Finance |
|
P. City Manager |