City Council Meeting: December 2, 2008

Agenda Item: 1-A

To: Mayor and City Council

From: Stephanie Negriff, Director of Transit Services

Subject: Contract Modification for Interior Design Services for the Big Blue Bus Operations Building

Recommended Action

Staff recommends that the City Council authorize the City Manager to negotiate and execute a modification to Contract No. 8956 (CCS) with Harley Ellis Devereaux Corporation to provide interior design services at the Big Blue Bus operations building located at 1660 7^th Street, in an amount not to exceed $71,395 (including 10% contingency) for a revised contract total of $265,349.

Executive Summary

Harley Ellis Devereaux Corporation is currently providing design services for various improvements to the building located at 1660 7^th Street. The design process, initiated in 2008, addresses improvements to the interior of the building. During the preliminary design process, additional improvement areas were added to the project scope of work for the consultant including the redesign of the exterior areas on the north and south sides of the building, a desire to obtain LEED Certification, and to provide CAD Drafting and Field Verification for the building. Funds are available for this project in the current capital budget.

Background/Discussion

Capacity exists to accommodate administration and operations personnel in the present structure for approximately the next ten years. On July 23, 2008, City Council authorized the negotiation of a Professional Services Agreement with Harley Ellis Devereaux Corporation under Contract No. 8956 (CCS) for the design of the operations building improvements. A kick-off meeting was held September 18, 2008, at which time staff expressed the desire to obtain LEED certification for the building, to incorporate the north and south side exteriors, given that these exteriors are public facing and would enhance the urban experience along 7^th Street and Olympic Boulevard. Due to a determination that there were no existing CAD drawings of the building, it is also necessary to produce CAD drawings at this time.

After conducting an extensive search with Engineering as well as outside vendors, it was determined that no CAD drawings exist, due to the age of the building. CAD drawings are necessary for production of detailed space plans and bid documents, and will allow for optimal utilization of the space now and in the future. Obtaining LEED certification will incorporate functional design elements that enhance the operations of the Big Blue Bus, reduce electrical dependency by increasing natural light flow, and extensively utilize recycled materials, sustainability measures that are consistent with City guidelines. Inclusion of design for the north and south side exterior areas, which is expected to include functional as well as decorative plant materials that positively impact temperature control and overall sustainability, will provide a cohesive design flow for the project and contribute substantially to the ability to obtain LEED certification.

Financial Impacts & Budget Actions

Funds for increased design services in the amount of $71,395 are available in account C410826.589000.

Prepared by: Gretchen Kubacky, Senior Transit Programs Analyst

Approved:	Forwarded to Council:
Stephanie Negriff, Director Department of Transit Services	P. Lamont Ewell City Manager