City Council Meeting: February 10, 2009
Agenda Item: 1-E
To: Mayor and City Council
From:
Subject: Purchase
of Three CNG Fueled 1-Ton Trucks with Pressure Washers for Promenade
Maintenance and Solid Waste
Recommended
Action
Staff recommends that the City Council award Bid #2958 to Power Line Industries, Inc. to furnish and deliver three new and unused 1-ton CNG fueled trucks in an amount of $273,960.
Executive
Summary
In accordance with the vehicle replacement program, three vehicles
are due for replacement. Two vehicles
are currently being used by Promenade Maintenance and one vehicle is currently
being used by the Solid Waste Division. Resulting
from the formal bid process, Power Line Industries, Inc. is the best bidder and
funds are available in the adopted
budget for vehicle replacement.
Discussion
The CNG fueled trucks with pressure washers will be used by
personnel in Promenade Maintenance as well as in the Solid Waste Division
and
will replace vehicles scheduled for replacement. As referenced in the Information Item that
was submitted to City Council on January 15, 2008 (http://www01.smgov.net/cityclerk/council/information_
items/2008/ReducedEmissionsFuelsPolicy.pdf), two of the goals
of the Reduced-Emissions Fuels Policy for Vehicle Purchases are to reduce
emissions and to reduce the use of petroleum fuels. The purchase of these low emission vehicles contributes
to these goals. Additionally, the City
continues to purchase reduced emissions fuel vehicles when available, in
accordance with its commitment to sustainability.
Vendor Selection
In September 2008, the City
published a Notice Inviting Bids to furnish and deliver three new and unused 1-ton
CNG fueled trucks with pressure washers, in accordance with City
specifications. Bid forms were mailed to
fifty-eight vendors and posted on Planet Bids, and notices were advertised in
accordance with City Charter and Municipal Code provisions. Three bids were received and publicly opened
on October 13, 2008 per Attachment A.
Bids were evaluated based on ability to meet
specifications, competitive pricing and completeness
of bid response. Based on these
criteria, Power Line Industries, Inc. is recommended award of Bid #2958 to furnish and deliver
three new and unused 1-ton CNG fueled trucks in the amount of $273,960.
Financial Impacts &
Budget Actions
Funds for this purchase are available in account C540167.589100,
Vehicle Replacement Fund.
Prepared by:
Kimberlie
Nimori, Senior Buyer
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Approved: |
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Forwarded to Council: |
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Carol
Swindell Director
of Finance |
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P. City Manager |