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City
Council Report |
City Council Meeting: September
22, 2009
Agenda Item: 1-E
To: Mayor and City Council
From: Lee E. Swain, Director of Public
Works
Subject:
Recommended
Action
Staff
recommends that the City Council:
1. award a construction contract to Silvia Construction, Inc. the
best bidder, in the amount of $1,244,479 plus a 10% contingency of $124,448 for
a total amount not to exceed $1,368,927;
2. authorize the City Manager to negotiate and execute a
construction management agreement with Tetra Tech in the amount of $124,450
plus a 10% contingency of $12,445 for a total amount not to exceed $136,895;
and
3. authorize the City Engineer to issue any necessary change
orders to complete additional work within budget authority.
Executive
Summary
The Santa Monica Boulevard
Resurfacing – Phase 1 Project (Project) consists of pavement resurfacing,
sidewalk repairs, concrete gutter installation and other similar improvements
to
Background
In November 2006, voters in the State of California adopted the
Highway Safety, Traffic Reduction, Air Quality, and Port Security Bond Act of
2006 (Proposition 1B). The State
appropriated $950 million in the Local Streets and Road Improvement, Congestion
Relief, and Traffic Safety Account of 2006 for apportionment to cities and
counties. The allocation to cities and
counties is determined by the most recent population estimate prepared by the
State of California Department of Finance.
The City of
Discussion
The Project consists of
cold-milling/grinding and rubberized asphalt overlay, re-striping, sidewalk
removal and reconstruction, curb and gutter removal and reconstruction and
other appurtenant work on
Contractor Selection
A
Notice Inviting Bids was published in the Santa Monica Daily Press on July
8 and 11, 2009, and the bid documents were sent to nine public
plan rooms. The Notice Inviting Bids was
also posted on PlanetBids. A total of 42 prospective
bidders requested bid documents and five sealed bids were received by the
City Clerk’s office. The following bids
were publicly opened and read aloud on July 29, 2009, by the Deputy City
Clerk. The bid results were as follows:
1. Silvia
Construction, Inc. $1,244,479
2. All
American Asphalt $1,350,440
3. Sequel
Contactors, Inc. $1,419,370
4. Sully-Miller
Contracting, Inc. $1,473,579
5. Shawnan $1,519,650
Engineer's
Estimate $1,600,000
Silvia
Construction, Inc., (Contractor), the recommended best bidder, supplied the
City with a list of similar projects for the cities of
Construction Management Selection
On
July 2, 2009, the City requested Statements of Qualifications for construction
management and inspection services for the Stimulus and Proposition 1B funded
resurfacing projects. The request for
Statements of Qualifications was advertised on PlanetBids. A total of 13 firms submitted Statements of
Qualifications for these projects, which were reviewed and rated by Public
Works staff. Selection criteria included
experience on similar projects, staffing efficiency, technical competence,
understanding of the project’s scope, approach to the work, contract dispute
experience, qualification of proposed staff, and the ability to meet required
time frames. The top three firms were
invited to interview with the City.
Staff from Public Works completed these interviews on July 22,
2009. Tetra Tech is the top ranked
firm. Tetra Tech supplied the City with
a list of similar projects for the cities of
Tetra
Tech is recommended as the best proposer to provide construction management and
construction inspection services. Their
services will include public outreach, construction management, and continuous
inspection of the contractor’s work.
Tetra Tech has relevant experience working on various utility and street
improvement projects for the City of
Public Outreach
Public
relations during construction of this project will be provided by Tetra Tech as
a part of the construction management effort.
The outreach process will consist of public notifications on the scope
of the project, potential impacts, schedule, and periodic project updates.
Financial
Impacts & Budget Actions
The
total project cost including construction, construction management and contingencies
is estimated to not exceed $1,505,822 and is available in the
following accounts:
Construction Contract – Silvia
Construction, Inc.:
Account Name Amount
C207031.589000 Prop 1B –
C020456.589000 Crosswalk Improvements $ 29,112
Construction Management Contract – Tetra Tech:
Account Name Amount
C207031.589000 Prop
1B -
C020456.589000 Crosswalk
Improvements $ 11,043
Total Funds Available: $ 1,505,822
Prepared by:
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Approved: |
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Forwarded to Council: |
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Lee E. Swain, Director Department of Public Works |
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P. City Manager |