CITY OF
SPECIAL CITY
COUNCIL MEETING; SPECIAL JOINT MEETING
OF THE CITY
COUNCIL AND PARKING AUTHORITY; AND SPECIAL JOINT
MEETING OF THE
CITY COUNCIL AND THE REDEVELOPMENT AGENCY
CITY HALL
COUNCIL CHAMBERS -
TUESDAY,
JANUARY 19, 2010
MEETING BEGINS AT 5:45 P.M.
RULES
OF CONDUCT IN CITY COUNCIL MEETINGS
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
(Please note that Agenda Items may
be reordered during the Council meeting at the discretion of the City Council.)
1.
CONSENT CALENDAR: (All items will be
considered and approved in one motion unless removed by a Councilmember for
discussion.)
1-A: Approval
of minutes of the November 24 and the December 8, 2009, City Council
meetings.
1-B: Legal records reproduction services –
recommendation to award a purchase order to Excello Copy,
in the amount of $37,750 for the remainder of the fiscal year and an estimated
amount of $75,500 per year for four consecutive fiscal years, to provide
medical and employment record reproduction services for the City Attorney’s
Office.
1-C: Court reporting, transcription, deposition
and videoconferencing services – recommendation to award a purchase order
to Atkinson-Baker, Inc., in the amount of $30,000 for the remainder of the
fiscal year and for approximately $60,000 per year for four consecutive fiscal
years thereafter, for services for the City Attorney’s Office.
1-D: Full service loan messenger and legal
support court services – recommendation to award a purchase order to Santa
Monica Express, in the amount of $12,500 for the remainder of the fiscal year
and for approximately $26,250 per year for four consecutive years thereafter,
for services to the City Attorney’s Office.
1-E: Analysis of transit service and Service
Improvement and Efficiency Program – recommendation to authorize the City
Manager to negotiate and execute an agreement with Transportation Management
and Design, in the amount of $698,863, to undertake an alternatives analysis,
including a line-by-line analysis of Big Blue Bus transit service for high
capacity-short distance transit connections with Expo Light rail, and to
prepare a 3-year Service Improvement and Efficiency Program.
1-F: Compliance investigation services for
HUD-funded housing programs – recommendation to authorize the City Manager
to negotiate and execute a contract with Program Compliance Solutions, in the amount
of $218,400 for a 3-year term, for investigation services for the Housing
Division.
1-G: Lockbox services for utility payments –
recommendation to authorize the City Manager to negotiate and execute a 3-year
contract, in the amount of $132,300, with RT Lawrence Corporation to provide
lockbox payment processing services for utility payments.
1-H: Public artwork fabrication for public
parking structures – recommendation to authorize the City Manager to
negotiate and execute a contract with Ball Nogues
Design, in the amount of $137,000, for the fabrication of public artwork to be
installed on parking Structure 7 wall; and to execute a purchase order with Winsor
Fireform, in the amount of $101,200, for fabrication
of public artwork to be installed on Parking Structure 8 wall.
1-I: Resolution accepting and approving Final Parcel
Map No. 063173 to subdivide a property at
1-J: Resolution accepting and approving Final
Tract Map No. 069543 to subdivide a property for a three unit project at
1-K: Hazardous waste transportation;
recycling/disposal services – recommendation to authorize the City Manager
to negotiate and execute an amendment to
Contract No. 9061 (CCS) with GEM for hazardous waste transportation, management
and recycling/disposal, in the amount of $76,000, for a total of $326,000,
through June 30, 2010.
1-L: Security services for
1-M: Merchant account processor services for credit
card payments – recommendation to authorize the City Manager to negotiate
and execute a 5-year contract, in the amount of $3,350,000, with TransFirst Health and Government Services, for merchant
account processor services for payments by credit card by members of the public
for City fees and services.
1-N: Resolution authorizing the City Manager to
act on behalf of the City on matters associated with
the administration and implementation of the various grant funded programs
awarded through the Metropolitan Transportation Administration.
1-O: Workers
Compensation and General Liability Claims Management System - recommendation to authorize the City Manager
to negotiate and execute an amendment to existing contract with AON eSolutions (formerly Valley Oaks Systems, Inc.) to purchase
a software license and approve a five year maintenance agreement extension for
an amount not to exceed $247,593, for a total amount of $617,593.
SPECIAL JOINT MEETING OF
THE CITY COUNCIL AND PARKING AUTHORITY:
1-P: Parking
Structure 2 Lease Amendment – recommendation that City Council and Parking Authority
Authorize the City Manager/Executive Director to negotiate and execute a 4th
amendment to Lease No. 1828 with Douglas Emmett Realty Fund 1998 for their use
of parking spaces at Parking Structure 2.
ADJOURNMENT
OF SPECIAL JOINT MEETING
SPECIAL JOINT MEETING OF THE CITY COUNCIL AND REDEVELOPMENT
AGENCY:
1-Q: Downtown/Civic
Center Freeway Capping and Bridging Project – recommendation to authorize the
City Manager to negotiate and execute phased contracts with AECOM, for a total
amount of $3,156,508, for concept alternatives and feasibility study for phased
freeway capping from Ocean Avenue to 4th Street and development of
concept alternatives for 2 segments; and, that Council and the Agency authorize
the City Manager/Executive Director to execute a Reimbursement Agreement
between the City and the Agency for costs associated with the proposed scope of
work.
ADJOURNMENT
OF SPECIAL JOINT MEETING
2. CLOSED SESSIONS:
2-A: Conference
with Legal Counsel – Existing Litigation: Kaufman v. City of
2-B: Conference
with Legal Counsel – Existing Litigation: Thapa
v. City of
2-C: Conference
with Legal Counsel – Existing Litigation: Chubna
et al. v. City of
2-D: Conference
with Legal Counsel – Existing Litigation: Harris v. City of
2-E: Conference
with Legal Counsel – Existing Litigation: In the Matter of Compliance
with Federal Obligations by the City of
2-F: Conference
with Legal Counsel – Existing Litigation:
2-G: Conference
with Legal Counsel – Anticipated Litigation: Anticipate significant exposure to
litigation pursuant to Government Code Section 54956.9 (b) (1): three
cases.
2-H: Conference with Legal Counsel –
Anticipated Litigation: Anticipate significant exposure to litigation pursuant to
Government Code Section 54956.9 (b) (1):
The following is the order of business for items to be heard no earlier than 6:45 p.m., or as soon thereafter when Council returns from Closed Session.
INSPIRATION:
7. ORDINANCES:
(Public comment is permitted on ordinances for introduction and first
reading. No public discussion is
permitted on ordinances for second reading and adoption.)
7-A: Second
reading and adoption of an ordinance amending Municipal Code Section 2.24.080
as it applies to exceptions to competitive bidding, to allow the purchase of
items that have been competitively bid by agencies outside of the State of
California. (Introduced December 8, 2009)
7-B: Second
reading and adoption of an ordinance amending Municipal Code Section 6.112.030
relating to street performance to eliminate the requirement that a permit be
obtained before performing on any City sidewalk thereby only imposing a permit
requirement on the Pier, the Promenade, and the Transit Mall. (Introduced
December 8, 2009)
8. STAFF ADMINISTRATIVE ITEMS:
8-A: Bus
Shelter Redevelopment Schematic Design - recommendation to approve the
proposed Bus Shelter Schematic Design and word mark background; and to authorize the City Manager to negotiate
and execute an amendment to Contract No. 9043 (CCS) with Lorcan
O’Herlihy Architects, in the amount of $325,102 for a
total of $984,992, for the bus shelter redevelopment project.
8-B: Purchase of Biodiesel Fuel – recommendation to award bid No. 2984 to General
Petroleum Corporation in an estimated amount of $2,050,131 annually, to supply
and deliver B5, B20 and B50 biodiesel fuel blends to the Big Blue Bus
Department and the Fleet Management Division.
13.
COUNCILMEMBER DISCUSSION ITEMS:
13-A: Annual Appointment to the Accessibility
Appeals Board to one vacancy for a term ending June 30, 2013. (Continued from November 17, 2009.)
13-B: Annual appointment to one position on the Pier
Restoration Corporation for a term ending on November 10, 2013. (Continued
from December 8, 2009.)
13-C: Appointment to one unscheduled vacancy on
the Pier Restoration Corporation for a term ending on November 10, 2010.
13-D: Request of Councilmember
McKeown that staff prepare for Council consideration amendments to the City's
leaf blower ordinance, such that property owners become responsible for
adherence to the law and that enforcement is shifted from the Police Department
to the Office of Sustainability and the Environment, with a specified sequence
of warning letters and administrative citations; such amendments to be adopted
after a reasonable period of public education about the new policies.
13-E: Request
of Councilmember McKeown that, in order to evaluate and protect the safety of
those exposed to aircraft exhaust as documented in a recent UCLA study, the
Council authorize City staff to work with state and federal elected officials,
and with all the appropriate agencies, such as the California Office of
Environmental Health Assessment, the California Department of Toxic Substances
Control, and the
13-F: Request
of Councilmember Davis that staff report on the implementation and effectiveness
of the ordinance banning smoking in the common areas of multi-family residences
and that staff identify any enforcement or other issues that have arisen since
enactment of the ordinance.
13-G: Request
of Councilmembers Davis and McKeown that Council
direct staff to research and prepare an appropriate ordinance, conforming with
recent court decisions (Rental Housing Authority of Northern Alameda County
v. City of Oakland), to extend greater civility and stability in Santa
Monica rental situations by requiring a seven-day warning before issuance of a
three-day notice to perform or quit.
13-H: Request
of Councilmember Bloom that the City Council allocate an amount not to exceed
$6,500 in Council discretionary funds to Students Run L.A. (a non-profit
organization that provides after-school mentoring and physical fitness programs
for at-risk youth in preparation for the L.A. Marathon), for activities to be
held at the Santa Monica Civic Auditorium at the time of the Los Angeles
Marathon on March 21, 2010. The amount
requested will fully offset the Civic Auditorium rental fee charged by the City
and will assist SRLA in providing services to approximately 2,800 student
runners, teacher leaders and volunteers who will participate in finish line
activities that celebrate the extraordinary achievement of young people who
participate in the marathon.
13-I: Request
of Mayor Pro Tem O’Connor to direct staff to return at the regular meeting of
January 26, 2009, with a resolution declaring Mayor Genser’s
seat vacant and with information on options and procedure to fill vacancy, as
provided for in Section 603 of the City Charter.
13-J: Request
of Councilmembers Shriver and McKeown that Council authorize
staff to prepare for timely
13-K: Request of Councilmember Holbrook that
staff study the idea of allowing food vending trucks to occupy certain
locations within the City to sell takeout food, and return with suggestions
such as text amendments and/or other possible regulations to make this a
workable and legal activity.
ADJOURNMENT.
(This is a special City
Council meeting. Public comment is
permitted only on items listed on the agenda.)
Any documents produced by
the City and distributed to a majority of the City Council regarding any item
on this agenda will be made available at the City Clerk's Counter located at
City Hall, 1685 Main Street, Santa Monica, and at the City’s public libraries during
normal business hours. Documents are
also available at http://www01.smgov.net/cityclerk/council/agendas.
For a free
subscription to City Council Agendas sign up at http://www01.smgov.net/win or call the
City Clerk’s Office at (310) 458-8211.
Any member of the public unable to attend a meeting
but wishing to comment on an item(s) listed on the agenda may submit written comments
prior to the meeting by mailing them to: City Clerk,
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con alguien en español, llame a nuestra oficina al (310) 458-8211 y pida hablar con Maria Stewart.
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the Council Chamber is wheelchair accessible.
If you require any special disability related accommodations (i.e. sign
language interpreting, access to an amplified sound system, etc.), please
contact the City Clerk’s Office at (310) 458-8211 or TDD: (310) 917-6626 at
least 3 days prior to the scheduled meeting.
This agenda is available in alternate format upon request by calling the
City Clerk’s Office.
Santa
Monica Blue Bus Lines #2, #3, #4 and #8 serve City Hall. Parking is
available in front of City Hall and on Olympic Drive and in the Civic Center
Parking Structure (validation free).