CITY
OF SANTA MONICA
REGULAR
CITY COUNCIL MEETING AGENDA
CITY
HALL COUNCIL CHAMBERS - 1685 MAIN STREET
TUESDAY,
JUNE 14, 2011
MEETING BEGINS AT
5:30 P.M.
RULES
OF CONDUCT AT COUNCIL MEETINGS
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
(Please note that Agenda Items may
be reordered during the Council meeting at the discretion of the City Council.)
1.
CLOSED SESSIONS:
1-A: Public
Employee Evaluation.
Title of
Employee: City Clerk
1-B: Conference with Legal Counsel –
Existing Litigation: City of Santa Monica v. Expedia Inc., et al., Los
Angeles Superior Court Case Number SC 108568
1-C: Conference
with Real Property Negotiators.
Property: 223 Broadway
City Negotiator: Andy Agle, Director of
Housing and Economic Development
Under Negotiation: Lease Price and
Terms
Owner of Record: Third Street
Limited, a California Limited Partnership
The following is the order of business for items to be heard no earlier than 6:30 p.m., or as soon thereafter when Council returns from Closed Session.
3.
CONSENT CALENDAR:
(All items will be considered and approved in one motion unless removed
by a Councilmember for discussion.)
3-A: Roof Replacement at Big Blue Bus
Administration Building -
recommendation to authorize the City Manager to negotiate and execute a
contract with Eberhard, in the amount of$156,262, to replace the roof at the
Big Blue Bus administration building.
3-B: Relocation and removal of trees; site
demolition for Palisades Garden Walk & Town Square – recommendation to authorize
the City Manager to negotiate and execute a contract with American Landscape,
in the amount of $913,000, for tree relocation and removal and site demolition
services for the project.
3-C: Annenberg Community Beach House marketing
services – recommendation to authorize the City Manager to negotiate and
execute an amendment to Agreement No. 2141 with Hospitality Atelier, in the
amount of $45,625 and a renewal option for $46,856, for a total of $162,356,
for business development and marketing services for events at the Beach House.
3-D: Management of Culver CityBus advertising
sales program – recommend-dation to authorize the City Manager to negotiate
and execute a two-year contract with three one-year options with the City of
Culver City to manage the bus advertising sales program for Culver CityBus
estimated to generate $105,000 in revenue the first year.
3-E: BBB temporary trailer lease extension –
recommendation to authorize the City Manager to negotiate and execute an
amendment to existing lease with Design Space Modular, in the amount of $56,800
for a total of $309,800, to house BBB staff on-site in temporary trailers
during construction of administrative building.
3-F: Provision of liquefied natural gas to the
Big Blue Bus – recommendation to award Bid No. 3024, and authorize the City
Manager to negotiate and execute a contract with Clean Energy, in the amount of
$12,500,000, for provision of fuel for a five-year term.
3-G: Pier Restoration Corporation amended Bylaws
– recommendation to approve an amendment to the Pier Restoration Corporation
Bylaws making minor modifications and removing an inconsistency with
requirements of the Ralph M. Brown Act.
3-H: LED Street lighting and Pier lighting
retrofit project – recommendation to authorize the City Manager to
negotiate and execute a contract with Republic Intelligent Transportation
Services, in the amount of $912,378 for the project; authorize Director of
Public Works to issue necessary change orders; and, approve the proposed budget
changes
WITHDRAWN
3-I: State Homeland Security Grant Funds –
recommendation to authorize the City Manager to accept a grant in the amount of
$25,575, and to execute related agreements to fund certain purchases and
training for the Fire Department in hazardous materials and urban search and
rescue response.
3-J: Parking lot operation services -recommendation
to authorize the City Manager to negotiate and execute an amendment to Contract
No. 9050 with Central Parking System in the amount of $284,077 for a total of
$11,940,931, to operate the Civic Auditorium Parking Lot, Mid-City parking
Lots, parking Structure 10, and bike valets at Virginia Avenue Park and Main
Street.
3-K: Pay-on-Foot parking machines and transit
passes integration for City parking facilities – recommendation to
authorize an increase to Purchase Order No. 18310-OF with Sentry Control system
Inc., in the amount of $50,000 for a total of $1,230,000, for additional work
related to installation of pay-on-foot parking machines in the Civic Lot and
Downtown parking structures
3-L: BBB bus schedules printing services –
recommendation to award Bid No. 3022 to Pacific Graphics for printing services,
in the amount of $400,000 for a four-year term.
3-M: Liquefied compressed natural gas fueling
station maintenance – recommendation to award Bid No. 3023 to General
Physics Corporation, in the amount of $560,235, to provide maintenance, repair,
service and parts for the natural gas fueling station for a four-year
period.
3-N: Big Blue Bus air conditioning repair
services – recommendation to award Bid No. 3033 to Bus Systems Unlimited,
in the amount of $450,000, for provision of air conditioning repair services
for a three-year term.
3-O: Purchase of Big Blue Bus engine parts –
recommendation to award Bid No. 3035 to Cummins Cal Pacific, for purchase and
delivery of engine parts, in the amount of $900,000, for a three-year
term.
3-P: Repair services to transit and fire
vehicles – recommendation to award Bid No. 3036 to Grigsby’s Santa Monica
Automotive, in the amount of $280,000, to provide repair services on transit
and fire vehicles for a three-year term.
3-Q: Purchase of Plexiglas window guards
recommendation to award bid No. 3037 to Transit Products and Services, in the
amount of $250,000, for a three-year term, for purchase and delivery of
Plexiglas window guards for the Big Blue Bus.
3-R: Maintenance of BBB cleaning tanks –
recommendation to award Bid No. 3043 to Ipax, in the amount of $160,000, for
maintenance of parts cleaning tanks for the Big Blue Bus for a three-year term.
3-S: Methane fuel system services and repairs
– recommendation to award Bid No. 3044 to FAB Diversified Services, in the
amount of $1,200,000, to provide methane fuel systems service and repairs for a
three-year term.
3-T: Purchase of safety work boots and shoes
– recommendation to award Bid No. 3045 to Lehigh Outfitters, in the amount of
$260,000, to provide safety work boots and shoes and accessories for a
three-year term.
3-U: Downtown parking in-lieu fee study –
recommendation to authorize the City manager to negotiate and execute an agreement
with Nelson/Nygaard, in the amount of $75,000, to analyze and make
recommendations of the Downtown Parking In-Lieu Fee Program; and approve the
proposed appropriation and budget changes.
3-V: Affordable Housing wage and labor
requirement monitoring services – recommendation to authorize the City
Manager to negotiate and execute an amendment to Contract No. 9052 with
Comprehensive Housing Services in the amount of $120,000 for a total of
$295,000, for federal/state prevailing wage Section 3 compliance for affordable
housing developments.
3-W: Provision of ambulance services –
recommendation to authorize the City Manager to negotiate and execute an amendment
to existing contract with Gerber Ambulance for provision of ambulance and
billing services.
3-X: Airport Landing Fee Program management –
recommendation to authorize the City Manager to negotiate and execute a
contract with Vector Airport Solution, in an amount based on 21% of net
receipts, not to exceed $400,000 during the four-year term, for data
management, reports billing and collection services.
3-Y: Recommendation to adopt resolution
approving Final Tract Map No. 70399 for a 6-unit condominium project at 1518 11th
Street.
3-Z: Environmental assessment and remediation
services – recommendation to authorize the City Manager to negotiate and
execute an amendment to Contract 8914 (CCS) with ICF International, in the
amount of $674,410 for a total of $2,404,293 for environmental assessment and
remediation services for City projects.
3-AA: Structural pest control services –
recommendation to award Bid No. 3041 to Innovative Pest Management, in the
amount of $300,000, to provide pest control services at City facilities for a
three-year term.
3-BB: Publishing of legal notices –
recommendation to award a bid in the amount of $60,000, to the Santa Monica Daily Press, to publish the
City’s legal notices for FY2011-12.
3-CC: 2009
Urban Area Security Initiative Grant Funds - recommendation to authorize
the City Manager to accept a grant award in the amount of $304,608.00 from
the 2009 Urban Area Security Initiative; and, approve the proposed budget
changes.
3-DD: Recommendation to appoint candidate to fill
vacancy on the Expo Phase 2 Urban Design Committee.
3-EE: Rejection of bid to purchase biodiesel fuel – recommendation to reject all bids received for Bid No. 3047 for purchase of biodiesel fuel; and, authorize an increase of $850,000, for a total amount of $2,650,131, to Bid No. 2984 made to General Petroleum Corporation, for the period July 1 through September 30, 2011 or until a formal bid is awarded.
3-FF: Taxicab Franchise credits and fees –
recommendation to adopt a resolution granting a prorated credit to each
franchisee towards future fees; and, a resolution revising the fee schedule for
taxicab franchise fees.
WITHDRAWN AT THE REQUEST OF STAFF
4.
STUDY SESSION:
4-A: Update on the Bergamot Area Plan progress,
community outreach and arts integration - recommendation to review work to
date on the Area Plan and provide input on work completed and the next steps.
7. ORDINANCES: (Public comment is permitted on ordinances
for introduction and first reading. No
public discussion is permitted on ordinances for second reading and adoption.)
7-A: Introduction and first reading of an
ordinance approving an amendment to the Development Agreement between the City
of Santa Monica, a municipal corporation and CA-Colorado Center, LLC, a
California limited partnership. (Yahoo
Center Office Development, formerly known as Colorado Place Phase I and II.) The
Property Owner proposes a Fifth Amendment to the Development Agreement for the
Yahoo Center Office Development, including revising the base parking
ratio for office use on the site from the current requirement of one parking
space per 322 square feet of office floor area to one parking space per
500 square feet of office floor area, authorizing the leasing of up to
1,053 existing surplus parking spaces to off-site parties consistent with
existing practice, implementing a facility-wide Transportation Demand
Management (TDM) Program, and updating current standard development agreement
provisions.
7-B: Actions related to the City’s Affordable
Housing Production Program (AHPP): Introduction
and first reading of an ordinance of the City of Santa Monica amending
Municipal Code Section 9.56.070 to adjust the time to undertake a comprehensive
study of affordable housing fees until July 1, 2015; recommendation to amend the AHPP Administrative Guidelines as
proposed, including to revise the procedure for development of offsite
affordable housing that satisfies a market-rate project’s affordable housing
obligation to require that construction of offsite affordable housing occurs
prior to or concurrently with the market rate housing, and to revise the
guidelines regarding eligibility procedures for occupancy of affordable
housing; adopt a resolution automatically adjusting the affordable housing unit
base fee for new market-rate multifamily development pursuant to the Municipal
Code based on changes in construction costs and land costs; adopt a resolution
automatically adjusting affordable housing unit development cost pursuant to
the Municipal Code based on changes in construction costs and land costs; and
direct staff to prepare an ordinance implementing an annual fee for the
monitoring of affordable housing created by the AHPP.
8.
STAFF ADMINISTRATIVE ITEMS:
8-A: Design
development for Palisades Garden Walk and Town Square – recommendation to
review and provide input on the design development plans for the projects;
approve the recommended design direction; and, direct staff to move forward
with construction documents, returning to regulatory commissions for additional
refinements of specific elements as proposed.
8-B: Amendment to Civic Center Specific Plan
related to Main Street Traffic Circle and Early Childhood Center; RAND
Development Agreement fee transfers – recommendation to consider an
addendum to the Civic Center Specific Plan EIR that analyzes the proposed
amendments; approve the application and adopt two resolutions to (a) eliminate
the Main Street Circle as a public improvement for Main Street and (b) modify
provisions for the Early Childhood Center to eliminate the proposed surface
parking lot at the southwest corner of 4th Street and Civic Center
Drive, and allow a maximum floor area of 16,000 square feet for the facility;
and, authorize the City Manager to execute a Transfer Agreement and Joint
Escrow Instructions with RAND for the fee transfer to the City of three parcels
located on RAND property that are essential to develop the “Living Street” and
to provide subterranean garage and pedestrian access for the Civic Center
Village Development, and to accept the fee transfers.
8-C: Tax-Exempt
Bonds for Civic Center Affordable Housing – recommendation to hold a public
hearing and adopt a resolution approving the issuance of multifamily housing
revenue bonds by the California Statewide Communities Development Authority for
the Belmar Apartments Project, to assist in the financing of 160 affordable
housing units in the Civic Center Village, and authorizing execution of related
documents.
13.
COUNCILMEMBER DISCUSSION ITEMS:
13-A: Request
of Mayor Bloom and Councilmember O'Day that the City Council direct staff to
review, analyze and return with recommendations addressing a request of the
Task Force on the Environment to adopt a resolution on the subject of consumer
and environmental protection related to the production and consumption of
genetically engineered salmon.
13-B: Appointment
to one unscheduled vacancy on the Commission
on the Status of Women for a term ending on June 30, 2012.
(To be continued to a future meeting.)
13-C: Appointment
to one unscheduled vacancy on the Social Services Commission for a term ending on June 30, 2013.
13-D: Request
of Councilmember McKeown that the Council direct staff, in light of the recent
World Health Organization classification of cell phone radiation as a possible
carcinogenic hazard, to evaluate appropriate public protective measures,
including the possibility of advocating with the state or federal government
for warning labels on cell phones at
point of sale.
13-E: Request of Councilmember Shriver that Council direct staff to place on a future Council agenda the Police Chief's response to the Office of Independent Review Report.
13-F: Request to declare Gwynne Pugh’s seat on
the Planning Commission vacant and direct the City Clerk to publish the
vacancy.
13-G: Request of Councilmember Shriver and Councilmember O’Day that
the City file an amicus curiae brief in the pending litigation against the Veterans
Administration regarding housing homeless veterans in empty buildings on the West
Los Angeles campus.
14. PUBLIC INPUT: (Public comment is permitted only on items
not on the agenda that are within the subject matter jurisdiction of the
City. State law prohibits the City Council
from taking any action on items not listed on the agenda, including issues
raised under this agenda item.)
ADJOURNMENT.
Any documents
produced by the City and distributed to a majority of the City Council
regarding any item on this agenda will be made available at the City Clerk's
Counter located at City Hall, 1685 Main Street, Santa Monica, and at the City’s
public libraries during normal business hours.
Documents are also available at http://www01.smgov.net/cityclerk/council/agendas.
For a free
subscription to City Council Agendas sign up at http://www01.smgov.net/win or call the
City Clerk’s Office at (310) 458-8211.
Any member of the public unable to
attend a meeting but wishing to comment on an item(s) listed on the agenda may
submit written comments prior to the meeting by mailing them to: City Clerk,
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comunicarse con alguien en español, llame a nuestra oficina al (310) 458-8211 y
pida hablar con Maria Stewart.
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Parking is available in front of City Hall and on Olympic
Drive and in the Civic Center Parking Structure (validation free).