Human Services Division - City of Santa Monica

PERMITS

Applications must be received at least 14 working days prior to the date of the event but no more than three months in advance. Permits issued subject of facility and staff.
Please allow 7 working days for your request to be processed after receiving the completed application.
Issued in accordance with the Park Facility Usage Categories. Proof of residency (i.e. utility bills, driver's license) and/or non-profit status (501c3 certification) is required.
Not issued on holidays including New Year's Eve, New Year's Day, Martin Luther King Day, Presidents' Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and the day after, Christmas Eve and Christmas Day.
May be revoked and/or denied in the future if there is any violation of these rules or any abuse of the privilege of using a park building or equipment

RENTAL APPLICATION, RATES AND REFUNDS

Must be paid for a minimum of ten days in advance of use. Payments must be made by check, money order (payable to the City of Santa Monica), or credit cards. Cash will not be accepted.
Rates are per hour of use. All rentals must pay a minimum of 2 hours including set-up and clean-up time.
Facility will be closed and locked 30 minutes after permitted starting time if users do not show up. Refunds due to later arrivals or not shows will not be granted.
Total hours requested must include set-up and clean-up time.
Rental period begins when the room is opened for you. You may not enter the room until the time designate don the permit.
The clean-up and load-out of equipment and personal belongings must be completed and the facility completely vacated by the time indicated on the permit.
Rental is for the designated room on the permit only. The lobbies, hallways and parking lots are public access ways and not part of the rental. No tables, chairs, or other equipment may be placed outside of the rooms you have rented.
Refunds require written request 10 days prior to use accompanied by receipt#. Allow 2 weeks for processing

SET UP REQUIREMENTS, DAMAGE TO PARK PROPERTY, STORAGE OF EQUIPMENT

Decorations are permitted that are not attached using nails, screws, adhesive, staples, scotch tape or any other method that may cause damage to the facility premises.
The use of decorative candles, incense, oils or open flame is prohibited in park buildings and parks. All decorations must be flame proof and may need approval by an on-site inspector with the Santa Monica Fire Prevention Division. Birthday candles are permitted but must be immediately extinguished.
Electrical or structural alterations to park property are not permitted. Chairs, tables, or equipment of any kind may not be removed from park buildings. Stringing of electrical lights is prohibited.
Permitted groups may not store equipment and supplies in park buildings without expressed written permission from the City.
Damage to park property will be paid for by the permit holder at a cost determined by the City. No subsequent permits will be considered until such payment is received.

SERVING OF FOOD, BEVERAGE AND USE OF KITCHENS

Alcohol is prohibited in all park buildings. Any violation of this law could result in immediate cancellation of the event, forfeiture of deposits and denial of future permits for facilities.
Rooms in park buildings must be left in a clean and orderly condition. All leftover food must be disposed of in outdoor trash bins or taken with you.
Kitchens are NOT available for public use at Reed Park, Senior Recreation Center and Virginia Avenue Park.
Any user group serving food to the general public must comply with all applicable State and Local Health Codes and obtain licenses and permits required by law.
Kitchen appliances and equipment (i.e. refrigerators, stoves) are not available for public use at any park facility.

MISCELLANEOUS

All meetings/events must comply with all Federal, State and Local laws.
Smoking is prohibited in park buildings and parks
Animals, except trained service animals, are not permitted in park buildings.
Groups composed primarily of minors must have 1 supervising adult on site for every 10 youth.
Amplified sound is subject to City approval.
Collecting a nominal donation to cover the cost of the permitted function is permissible.
Vending in parks is prohibited except as stated in section 6.36.030 of the Santa Monica municipal code.