A G E N D A
REGULAR MEETING OF THE
PLANNING COMMISSION
OF THE CITY OF
"Populus felix in urbe
felici"
WEDNESDAY, MARCH 2, 2005 CITY
COUNCIL CHAMBERS
7:00 P.M. ROOM
213, CITY HALL
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. PLANNING DIRECTOR'S
REPORT:
Information concerning future
Planning Commission and City Council Agendas.
Update on recent City Council action on appeals, ordinances, development
projects, and planning policy studies. Information on recent Architectural
Review Board and Landmarks Commission actions.
Update on project status and related planning matters.
5. PLANNING
COMMISSIONER ANNOUNCEMENTS:
6.
APPROVAL OF MINUTES: None.
7.
STATEMENT OF OFFICIAL ACTION: None.
8. PUBLIC
HEARINGS: None.
9. FUTURE COMMISSION AGENDA ITEMS
10. COMMUNICATIONS:
10-A. Planning Commission Request for Information
10-B. Shape the Future 2025 – Motion by the Ocean: Five Month Calendar
11. DISCUSSION:
Public Input Permitted
11-A.
Presentation of the Shape the
Future 2025 project website.
11-B. Discussion of the Shape the
Future 2025 draft Initial Outreach, Assessment, and Emerging Themes
Report, outline.
11-D. Discussion regarding information
and presentations received from other Boards and Commission, and Planning
Commissioner’s roles relative to other Boards and Commissions. Requested by
Chair Brown and Vice Chair Clarke.
11-E. Discussion of presentation
topics and consideration of a schedule to invite speakers to appear before the
Planning Commission. Requested by Vice Chair Clarke.
11-F. Discussion regarding the
scheduling of special and joint meetings with other Boards, Commissions, and
Council; and, Planning Commission workload considerations regarding the Shape
the Future 2025 and Motion by the Ocean projects. Requested by Commissioner
O’Day.
11-G. Discussion and possible
appointment of Planning Commission subcommittee(s) to attend the Neighborhood
Traffic Workshop and/or the Youth Planning Forum, scheduled for March 5 and
April 21, 2005, respectively.
11-H. Discussion and direction to
staff on policies, process, materials, timeline, participation strategies and
related issues pertaining to the Shape the Future 2025 and Motion by the Ocean
projects.
12. PUBLIC INPUT
13. ADJOURNMENT
Note: The Council Chambers is
wheelchair accessible. To request a disability-related accommodation request,
such as sign language interpreter or assistive listening device, please contact
(310) 458-8341, or TDD Number: (310) 458-8696 at least five (5) business days
in advance. All written materials are available in alternate format
upon request.
Please remember to either turn-off
or set your cell phone to vibrate while in the Council Chambers.
Santa Monica Blue Bus Lines #2, #3
and #8 serve City Hall. Parking is available in front of City Hall and on
Olympic Drive.
CITY PLANNING COMMISSION
Barbara Brown, Chairperson
Darrell Clarke, Commissioner
Julie Lopez Dad, Commissioner
Arlene Hopkins, Commissioner
Jay P. Johnson, Commissioner
Terry O’Day, Commissioner
Gwynne Pugh, Commissioner
Pam O’Connor, City Council Liaison
Suzanne Frick, Director of
Planning & Community Development
Department
Kyle Ferstead, Commission Secretary
AGENDA POLICIES
The Planning Commission considers a
range of requests for development permits, appeals, and planning policy
matters, and conducts public hearings on many of its agenda items. Due to the
number, complexity and public interest associated with many agenda items,
meetings of the Commission are generally lengthy. The Commission makes every
effort to proceed as expeditiously as possible; your patience and understanding
is appreciated.
PUBLIC HEARING PROCEDURES on each public hearing item include
ex parte communication disclosure by the Commissioners; presentation of
a staff report; Commission questions of staff; a fifteen (15) minute
presentation by the project applicant or applicant’s representative or team, if
any; Commission questions of the applicant; three (3) minutes for each member
of the public wishing to speak to the item; three (3) minutes for project applicant
to respond to the public or clarify issues raised by the public; Commission
deliberations and decision. For an appeal, the appellant, if not also the
applicant, has fifteen (15) minutes to address the Commission prior to the
applicant speaking and three (3) minutes to respond to public comment.
SPECIAL TIME
LIMITATIONS. The
Commission may limit the time of individual speakers or the total time on a
particular issue. If there are more than seven (7) speakers requesting to speak
on an agenda item, or if twenty (20)
or more persons have requested to speak on any combination of items, the
project applicant or appellant on any agenda item shall be limited to ten (10)
minutes initially and three (3) minutes in rebuttal. Members of the public are
permitted three (3) minutes to address the Commission except as follows: if a
member of the public requests to speak on more than one agenda item, the time
will be three (3) minutes for the first item and two (2) minutes for any other
item unless the Commission grants by a majority vote additional time.
REQUESTS TO SPEAK on an agenda item must be submitted
on a speaker's request form (“chit”) and submit it to the Commission secretary.
All requests to address the Commission on public hearing items must be
submitted prior to the Commission's consideration of the item.
ASSIGNING OF TIME for members of the public wishing
to speak to an item is permissible within specified limits. A "representative speaker" may be
allowed one additional minute of speaking time, to a maximum of five (5)
additional minutes [hence, eight (8) minutes total] for each person actually in
attendance who assigns his or her right to speak via a request to speak form to
the "representative speaker." The project applicant, applicant’s
representative or team of representatives (which may include the project
architect, attorney, facilitator and all other representatives of the
applicant), shall be allowed a total of fifteen (15) minutes initially and
three (3) minutes in rebuttal.
PRESENTATIONS BY MEMBERS OF THE
PUBLIC should begin
with the speaker stating his or her name and address for the public record
followed by a statement regarding the item under consideration. Please speak to the Commission as a whole.
PROFESSIONALS APPEARING BEFORE THE COMMISSION should clearly identify their
status, such as "attorney", "paralegal",
"architect", "designer", or "landscape
architect". Instances of
misrepresentation of professional status may be referred to the City Attorney
for possible prosecution.
WRITTEN MATERIALS, LETTERS AND
E-MAILS regarding
agenda items should be submitted to the City Planning Division staff prior to
the Commission meeting. All written materials, including e-mails, will be
forwarded the Commission Secretary for inclusion in the public record and, if
received by noon on the Monday prior to the Wednesday public hearing, shall be
forwarded to the Commission in advance of the meeting. Late submissions will be
place on the dais on the night of the public hearing, but might not be reviewed
by the Commission..
EX PARTE COMMUNICATION DISCLOSURES. During the pendency of any quasi-judicial proceeding, no
member of the Planning Commission may engage in ex parte communications with applicants, appellants or members of
the public with respect to the matter which is the subject of the proceeding
unless that member of the Commission discloses such communication. Prior to
each quasi-judicial agenda item each Commissioner must place on the record the
subject and substance of any written or oral ex parte communication including the identity of the person, group
or entity with whom the communication took place.
TIME LIMITATION ON CONSIDERATION OF NEW ITEMS. The Commission shall not commence
consideration of a new item on its agenda after 11:00 p.m. unless otherwise
required by State or local law or unless otherwise determined by a majority
vote of those Commissioners present.
CONSENT CALENDAR items will be acted upon by the
Commission at one time without discussion unless a Commissioner requests discussion
on an item or a member of the public has submitted a request to speak on an
item. If such a request is made, the
item will be heard after the balance of the Consent Calendar has been voted
upon.
ACTION BY THE PLANNING COMMISSION on most matters occurs with the
affirmative votes of at least four Commissioners.
DESIGN ASPECTS OF PROJECTS considered by the Planning
Commission must also be approved by the Architectural Review Board. For more information on this process, contact
the City Planning Division.
APPEALS of certain actions of the
Commission are appealable to the City Council.
The appeal period is generally ten to fourteen days from the date of the
Commission’s action For specific information on appeals, please contact the
City Planning Division.
For more information regarding the
Planning Commission agenda or
development permit procedures and standards,
please contact the City
Planning Division at (310) 458-8341.
Copies of agendas and staff reports
are available on the City’s Home Page on the World Wide Web using the following
address: www.santa-monica.org.
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