April 28, 2004

Subject: Advanced Traffic Management System

The City of Santa Monica is making a Request for Proposal (RFP) from companies to provide the City an Advanced Traffic Management System (ATMS). The ATMS will allow City staff to manage the dynamic traffic patterns in the City from a traffic management center (TMC) with capabilities of communicating with Intelligent Transportation System (ITS) field devices such as: signal controllers, video detection, loop detectors, preemption systems, CCTV cameras, dynamic message signs (DMS) and trailblazer signs on one integrated system. Currently, the City only uses Econolite traffic signal controllers.

The ATMS shall be totally compatible with the Econolite ASC/2 controller being able to utilize all the controller objects within the system. The ATMS shall utilize the ASC/2 controller timing chart format when entering timing changes within the system. The ATMS shall be an existing “Off-the-Shelf” product; no proposals for a custom developed system will be accepted. The ATMS shall be a tried and tested system that is currently in use in other municipalities that use the Econolite ASC/2 controller within the system.

The ATMS shall include, but not be limited to the following features:

• Use Windows platform and does not require proprietary computers or hardware;
• Provide system integration of all the ITS field elements;
• Offers second by second real time control and monitoring of the complete traffic system;
• Monitor and make timing plan changes based on traffic volumes and other parameters set by the Transportation Engineer;
• Report and record all signal problems;
• Offer multilevel paging capabilities to allow technicians to respond to trouble calls or signal flash situations;
• Perform timing changes and control from a central TMC – not manually in the field at each intersection;

Will store and archive continuous traffic signal information and volumes, which will allow consistent daily traffic patterns to be identified and signal timing optimized.

The system is to be initially designed for 53 signalized intersections in the downtown area bounded by Wilshire Boulevard, Ocean Avenue, Pico Boulevard and Lincoln Boulevard with the intention to expand the system citywide. The proposal is to include, but not be limited to the following:

• Hardware
  • Server Computers and Auxiliary Equipment – this includes providing the required equipment specifications for both the servers, two workstations and one remote workstation (laptop). The City will furnish the two workstations and the remote workstation and all necessary third party software to operate the system and to work on the City’s LAN. The proposal is to include procurement of the two servers as well as all necessary third party software to operate the system. The servers will be installed in the City’s Information Services Department’s (ISD) computer room and all the modems and camera switching equipment will be located in the TMC. The proposal is also to include central communications equipment needs, miscellaneous cables and hardware necessary to install the system so that it is fully operational.
  • Rack Mount Modems – Provide and install the rack mount modems in the TMC.
  • Controller Upgrade – The City will use Econolite to make all necessary controller upgrades to provide communication with the ATMS.

   

• Software and Licenses – Provide software license fees for a workstation site license, one traffic application/file server, and one communications server. The workstation site license allows use of the ATMS workstation software on any number of workstations with the City. The communications server license is to cover up to 250 intersections operating off the single communications server computer. The standard protocol for the system is to be NTCIP.

 

• Integration and Testing – this includes the installation of all necessary software including third party software to the servers, two workstations and one remote workstation. Preparation of system graphics that include a City base map (City to furnish GIS database) and intersections (price per intersection). Testing is to be done at the system provider’s own facilities to ensure the system hardware is fully functional before site installation. This also includes on-site system setup, configuration, troubleshooting and testing (including integration of local intersections) for the first 53 intersections.

 

• Training – Provide up to 30 hours of on-site training of the ATMS. Training will be conducted at City facilities.
  CCTV Module – Provide, install, test and troubleshoot CCTV integration module.

 

• Maintenance Agreement – includes yearly software upgrades and support after the one-year warranty period has expired that began after the system is fully operational. Include all the types of maintenance agreements offered and pricing for each one.

The proposal shall include itemized breakdowns and specific costs associated for each item.

Proposal Requirements


Your response to the RFP is requested no later than 4:00 PM on Monday, May 17, 2004.

You are advised that the City reserves the right to retain an expert to evaluate your proposal.

Proposal Content

Your proposal should include the following in summary form:

• Brief statement of the requirements.
• Approach to the task:
  • General description of software product to be used.
• Deliverable Products/Services:
  • A list of products and services to be delivered to the City.
• Statement of Qualifications:
  • Firm name, address and telephone numbers.
  • Project team:
    • Team leader (City contact person) and support personnel, including a description of responsibilities on the project.
    • Contemplated subcontractors, if any. A statement signed by such subcontractor should be included with the proposal certifying that s/he has participated in the proposal development and is available to undertake a subcontract as indicated in the proposal.
    • References: Include the name, address and telephone numbers of at least three recent clients whom we can contact regarding your work.
• Fee proposal and Form of Contract:

Upon selection of the top-rated ATMS, the City will enter into a contract with the vendor of the selected ATMS to be drafted by the City Attorney.


Selection of the ATMS

In the reviewing and evaluating proposals and qualifications, the following criteria will be considered:
 

• Full system compatibility with the Econolite ASC/2 controller;
   
• System functionality and features;
   
• Ease of use of system and user-friendliness;
   
• System support and expertise;
   
• System reliability;
   
• Qualifications, experience and availability of key personnel;
  Record of successful relationships with other clients;
   
• Ability to meet or accelerate the project schedule;
   
• Reasonableness of proposed fee schedule for the proposed system.
   
• System is installed and in successful production in at least 3 municipalities using primarily Econolite ASC/2 controllers
  
   

Other Information

Prospective vendors must submit three (3) copies of their proposal. All proposals must be received no later than 4:00 PM, Monday, May 17, 2004. Send proposals to: Gerald Tom, Transportation Management Division, 1685 Main Street, Room 115, Santa Monica, California 90401.

By submitting a response to this RFP, prospective vendors waive all rights to protest or seek any legal remedies whatsoever regarding any aspect of this RFP. The City reserves the right to select any number of qualified finalists. In addition, the City reserves the right to issue written notice to all participating vendors of any changes in the proposal submission schedule should the City determine in its sole and absolute discretion that such changes are necessary. Acceptance of any proposal submitted pursuant to this RFP shall not constitute any implied intent to enter into a contract for services or products. The City reserves the right to reject any and all proposals.

The Transportation Management Division of the Planning and Community Development Department will make the ATMS selection. The vendor of the ATMS selected will be under contract to the City Of Santa Monica.

Questions may be directed to Gerald Tom, (310) 458-4982.